Automation is powerful — but only when it’s secure.
Microsoft Power Automate helps businesses streamline repetitive tasks, move data between apps, and reduce manual errors. But without proper controls, an automated workflow can accidentally leak data, share confidential files, or trigger actions no one intended.
This week, we’re teaching you how to automate safely, protect your workflows, and keep your business data secure.
1️⃣ Use Data Loss Prevention (DLP) Policies
DLP rules decide which apps can interact with each other inside your flows.
For example, you can prevent sensitive business data from being sent to personal email, social media apps, or unauthorized third-party services.
Why it matters:
✔️ Protects confidential customer data
✔️ Stops accidental data leaks
✔️ Helps your business stay compliant
2️⃣ Limit Who Can Create or Edit Flows
Not everyone should have the power to build flows that move or modify business data.
Best practice:
Assign permissions based on roles
Restrict access to critical connectors
Use environment-level security
This ensures only trusted team members can create powerful automations.
3️⃣ Turn On Flow Approval Before Execution
For high-risk automations (like sending files or updating financial records), require a manager or admin approval before the flow runs.
This simple check prevents costly mistakes.
4️⃣ Monitor Flow Activity With Alerts
Power Automate lets you track when a flow:
fails
runs unusually often
triggers data movement across sensitive connectors
Set up alerts so your IT team notices issues before they become problems.
5️⃣ Store Flow Data in Secure Locations
Always save logs, outputs, and documents to SharePoint, OneDrive for Business, or Teams — not personal drives.
This keeps data protected under your organization’s security policies.
6️⃣ Review and Clean Up Old or Unused Flows
Over time, businesses accumulate flows that:
no longer work
reference old systems
have outdated permissions
Inactive flows can pose security risks. Schedule a monthly maintenance review with your IT team.
At Tech911, we help businesses build secure, efficient Power Automate workflows that eliminate manual tasks — without risking data loss or security breaches.
From designing smart automations to enforcing security controls, we ensure your business runs smoothly and safely.