In today’s digital world, cybersecurity is essential, whether you’re a solo entrepreneur or managing a growing team. Microsoft 365 offers powerful built-in security features, but many businesses don’t use them fully.
Here are 5 practical cybersecurity tips to protect your data and keep your Microsoft 365 environment safe:
1. Enable Multi-Factor Authentication (MFA)
Microsoft 365 supports MFA, adding an extra layer of security to your accounts. Even if your password is compromised, attackers can’t access your data without your second verification step.
How to set it up:
Go to Account Settings > Security Info > Add Sign-in Method.
2. Use Strong Passwords with Microsoft Authenticator
Pair your password with Microsoft Authenticator to generate unique, time-based codes for signing in securely. It’s free, simple, and integrates seamlessly with Office apps.
3. Stay Protected with Microsoft Defender
Microsoft 365 includes Defender for Office 365, which scans emails and attachments for phishing attempts and malware. Make sure it’s enabled for all users to filter out dangerous content before it reaches inboxes.
4. Train Your Team with Attack Simulation
Using Microsoft 365’s Attack Simulation Training (available in some plans), you can run realistic phishing simulations and teach staff how to recognise and avoid scams.
5. Backup Important Files in OneDrive
OneDrive for Business provides automatic version history and recovery for files. This protects you from ransomware attacks or accidental deletion—simply restore previous versions with a few clicks.