In today’s fast-paced digital world, it only takes one click for things to go very wrong. Phishing emails, weak passwords, and forgotten security settings are still the top causes of data breaches in small and medium businesses. But with Microsoft 365, you have powerful security features right at your fingertips—if you use them well.
Smart ways to keep your data and team safe while using Microsoft 365
Use Strong Passwords with MFA
Always pair a strong password with Multi-Factor Authentication (MFA). It adds an extra layer of protection even if your password gets exposed.
Go to Microsoft 365 account settings → Enable MFA for all users.
🧠 Beware of Phishing Emails
If an email feels off—even if it looks like it’s from your boss—pause before you click. Microsoft Defender can flag suspicious emails, but good judgment goes further.
Tip: Hover over links before clicking. If it looks shady, report it.
📥 Don’t Trust Every Unsubscribe Link
Not all unsubscribe buttons are safe. Some are traps used by hackers to confirm active email accounts or steal credentials.
Better alternative: Use the Microsoft 365 list-unsubscribe button (if available) or just mark it as spam.
🔒 Secure SharePoint & OneDrive Files
Avoid giving “Everyone” access by default. Use specific sharing settings and set expiration dates on links.
Navigate to file → Share → Choose “People you specify” for better control.
📊 Use Microsoft Defender Reports
Admins can view reports on threat detection, compromised accounts, and risky login attempts. Don’t ignore the alerts!
Admins: Go to Microsoft 365 Security Center → Reports & Alerts.
👨🏫 Train Your Team
Cybersecurity isn’t just an IT thing—it’s an everyone thing. Regularly train your staff on how to spot phishing, handle sensitive files, and report suspicious activity.
From setting up company-wide MFA to conducting cybersecurity awareness training and audits, Tech911 helps you stay secure and compliant in a digital-first world.