SharePoint is more than a file-sharing platform — it’s a secure digital workspace designed to help businesses store, manage, and collaborate on documents safely. But like every cloud-based solution, your data is only as safe as the security practices you implement.
Here are smart, actionable SharePoint security strategies every business should follow:
🔐 1️⃣ Set Permission Access — Don’t Give Everyone Everything
Control who can view, edit, or share documents.
Use security groups instead of assigning permissions individually.
Rule: Grant access on a need-to-know basis.
🔑 2️⃣ Enable Multi-Factor Authentication (MFA)
Even with a strong password, unauthorized access can happen.
Enable MFA to require a second verification step when logging in — this stops most phishing-based intrusions instantly.
📁 3️⃣ Use Sensitivity Labels & Data Classification
Tag documents based on sensitivity level such as Confidential, Internal, Public, or Restricted.
SharePoint can limit actions automatically, like preventing download, print, or forward of sensitive files.
🚫 4️⃣ Disable External Sharing (Unless Necessary)
Block public links and restrict external sharing to approved domains only.
If external sharing is needed, use expiration dates and view-only links.
🧾 5️⃣ Version History & Audit Logs
Keep track of document changes, user access, and downloads.
This helps you identify suspicious behavior early and restore correct versions quickly.
🛠️ 6️⃣ Use Data Loss Prevention (DLP) Policies
DLP automatically detects and prevents sensitive data — like bank details, IDs, or confidential business info — from leaving the organization unexpectedly.